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INVESTIGATORS & SECURITY CONSULTANTS

Record Of Processing Activities

RECORD OF PROCESSING ACTIVITIES

– Investigative & Litigation Support Service Provider –
data protection supervisory authority is the Information Commissioner’s Office (ICO)
www.ico.org.uk

  1. Nature of work – Professional investigation in the private sector, risk management and litigation support services.
  2. Date: 01/01/2021
  3. Description of processing
    • The following is a broad description of the way this organisation processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have with the organisation, check the Privacy Notice that the organisation has provided above, or contact the organisation to ask about your personal circumstances.
    • Reasons/purposes for processing information
      We process personal information to enable us to:

      • provide investigatory, risk management & litigation support services on the written instructions of a client;
      • to maintain our own accounts and records;
      • and to support and manage our employees, trainees and contractors.
  4. Type/classes of information processed
    • We process information relating to the above reasons/purposes. This information may include:
      • personal details
      • the investigation brief, results and related information
      • lifestyle and social circumstances
      • family details
      • goods and services
      • financial details
      • education and employment and/or business details
    • We also process special category or criminal classes of information that may include:
      • physical or mental health details
      • racial or ethnic origin
      • trade union membership
      • religious or other beliefs
      • criminality
  5. Who the information is processed about
    • We process personal information about:
      • customers and clients, including prospective clients
      • witnesses
      • the subjects of investigations
      • business contacts
      • advisers and other professional experts
      • suppliers/contractors
      • employees
  6. Who the information may be shared with
    • We sometimes need to share the personal information we process with the individual themself and also with other organisations. Where this is necessary we are required to comply with all aspects of the data protection legislation. What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.
    • Where necessary or required we share information with the following, which may include our clients and/or contractors:
      • financial organisations
      • credit reference, debt collection and tracing agencies
      • law enforcement
      • professional investigators
      • government
      • business associates and other professional bodies and advisers
      • suppliers/contractors
      • current, past or prospective employers
      • education and examining bodies
      • family, associates or representatives of the person whose personal data we are processing
  7. Trading and sharing personal information
    • Personal information is traded and shared as a primary business function. For this reason the information processed may include name, contact details, family details, financial details, employment details, and goods and services and where appropriate special category or criminal data. This information may be about customers and clients.
    • The information may be traded or shared with business associates and professional advisers, agents, service providers, customers and clients, and traders in personal data.
  8. Undertaking research
    • Personal information is also processed in order to undertake research.
    • For this reason the information processed may include name, contact details, family details, lifestyle and social circumstances, financial details, goods and services.
    • The special category or criminal data types of information may include sexuality, physical or mental health details, racial or ethnic origin and religious or other beliefs.
    • This information is about survey respondents. Where necessary or required this information may be shared with clients, contractors, other service providers, survey and research organisations.
  9. Consulting and advisory services
    • Information is processed for consultancy and advisory services that are offered.
    • For this reason the information processed may include name, contact details, family details, financial details, and the goods and services provided.
    • This information may be about clients.
    • Where necessary this information is shared with the data subject themselves, business associates and other professional advisers, current, past or prospective employers and service providers.
  10. Transfers
    • It may sometimes be necessary to transfer personal information overseas.
    • When this is needed information may be transferred to countries or territories around the world.
    • Any transfers made will be in full compliance with all aspects of the data protection law.